E-Procurement System|E-Tender|E-Tender Haryana

E-Procurement System| E-Tender

E-Procurement System is a process of procuring the items electronically using internet. This facility drastically reduces the tendering cycle time and reduces most of the indirect costs and enhances transparency in procurement.

Enrolment In E-Tender Portal

Online enrolment for eProcurement is very simple as a bidder. Go to Tenders Home Page Click on Online Bidder Enrolment link and just fill up the registration form online. On successful submission, the registered login id can be used to login. Then login again and map your Digital Signature certificate with your account, which completes the online enrolment process.

Bidders require class 3 DSC with only Signing Certificate, to be mapped on the portal.

Validity Of Enrolment

Your enrolment is valid as long as your business exists. However upon expiry of your Digital Signature Certificate (DSC), you have to renew your DSC from the Certifying Authority and re-enroll the DSC. This might be different in some of the States eprocurement system, where in you may have to check with the respective authorities will approve your enrolment only then, you will be able to participate.

System Configuration Required For The This Portal

To access the eProcurement system, you need a computer system with Pentium IV configuration and above and an internet connection. It is recommended that the connection can be a dedicated connection for smooth operation of the system. The Browser should be Java enabled. ( Mozilla Firefox / Google Chrome / Internet Explorer)The driver for the Digital Signature Certificate (DSC) is to be installed in the system once. The drivers are provided by the DSC providers along with DSC ( in CD or can be downloaded).Java Runtime Environment (JRE) should be installed in the client system. This can be downloaded from the download links of the eProcurement System. You may kindly note that, the client system should have administrator privilege to install the DSC drivers and JRE.

Basic Features

The users can use the link 'Latest Active Tenders' available in the Home Page of this portal, to see all the tenders hosted on this Portal and download the Tender Schedule free of cost. The link 'Tenders by Closing Date' gives the facility to view the Tenders which are closing Today or closing within next 7 days or closing within next 14 days. The link Corrigendum lists all the corrigenda published for the related Tenders. The site also provides facility to search for tenders on various parameters such as Tenders based on value, department, product category, etc.

Software for creating / viewing documents for e-Tender

In the Home Page, under the downloads link, links for the software that are required for working with the application are given. These links point to the Open Source software and hence no licensing is required for using any of these software. Few of the links include Open Office, Adobe Reader, PDF Creator, DWF Viewer etc.,DWF viewer can be used to view the AutoCAD documents which are uploaded in DWF format.

View or Download Tender Documents

Click on the Latest Active Tenders, and search the tender you are interested in using certain search criteria. To download the tender documents click on view button and click on the tender documents. The system will ask you for the user name and password. You can use the guest account guest with the password Guest#08 and click on any of the active tenders and download the required documents. However, it is advised to login to the system and download the tender documents so that corrigendum/addendum if published will be automatically mailed to you.

Get Clarifications for any doubt regarding Tenders Portal

For tender related doubts, please get in touch with the Tender Inviting Authority through email given in the tender. For system related technical doubts please contact 24x7 Help line at 0120-4200462, 0120-4001002, +91-8826246593

Maximum Size of a File to be uploaded

The application does not impose any restriction on the size of bid document that can be uploaded into the portal. However, the upload limit is decided by the Network speed that the client system has and also the memory configurations that have been defined in the system for Java Runtime Environment(JRE). For better operational convenience, based on the field experience, if bids of larger sizes are to be uploaded in a tender, it is suggested that the number of documents in a packet or cover may be kept up to 4 or 5 documents and the bidder may be asked to upload a maximum of 40 MB per file and not exceeding 120 MB per Packet. This will result in better operational efficiencies. It is also suggested that the files while scanning may be scanned at less than 100 DPI resolution in black and white which will result in smaller file sizes.

Verify the Genuineness of EMD, Other Technical Documents

In the e-Procurement portal, the technical and financial bid documents submitted by the bidders are digitally signed using their authorized officials valid Digital Signature Certificates (DSCs), which as per the IT Act, can be considered equivalent to the physical signature of an individual. For the Earnest Money Deposit, we advise the procuring entities to ask the bidder to submit invite a scanned copy of the draft / cheque / bank guarantee along with the electronic bid and also to submit a physical copy of the EMD (only) either in person or by post / courier. This can be verified with the uploaded scanned copy. Samples of any sort cannot be invited online and the procuring entities must ask the bidders to submit a physical copy of any samples. It is upto the procuring entities to verify their genuineness as per the norms they have been following so far.

Technical Document and Financial Document is Encrypted and Stored

The Documents uploaded in the Other Important Documents (OID) are digitally signed. All documents including the technical document and Financial documents are encrypted and safely stored using the PKI technology. It remains in encrypted format, till the bid opening date and time and cannot be seen by anyone till such time.

As a department user, by mistake I have rejected a bidder or the due to legal issues, the Tender Inviting Authority is forced to go back to previous stage and open a rejected bidder at the Technical / Financial Stage

Yes. The system has the facility and is carried out using a Corrigendum. This corrigendum is Tender Revocation Corrigendum. When the tender is in advanced stage, the TIA can invoke this corrigendum based on the need and those who have participated in this tender are informed about this procedure by mail. The TIA can continue the process in the same way as before after accepting the rejected bidder. This is to be used in emergencies such as Court rulings or inadvertent errors. However, all activities are mailed to the respective stake holders.

COMPARATIVE CHART

The System generates the comparative chart from the BoQ uploaded by the bidders. If the Bidder makes any mistake in the Sheet Name or any of the values, then the system will not be able to read the data from the BoQ uploaded and hence may get missed out from the Comparative Chart. The Department user may take a decision to accept or reject that depending on the nature of mistake and regenerate the Comparative chart manually and upload this comparative chart along with the Financial Summary which can be seen by the General Public. T-8) A Tender is published and cancelled after few days of publishing. How will I know the same?A tender when cancelled, it has to be cancelled using the Tender Cancellation corrigendum. The system will display this Cancellation corrigendum in this portal for a period of say 1 week from the date of publishing of the Cancellation Corrigendum.

VISIBILITY OF BID DOCUMENTS

As per instructions from Min of Finance, Participating Bidders will be able to view each Others submitted Documents after Technical Opening of the tender. However, if the tender involves matter of Bidders Confidentiality or IPR or any secret information then an approval from Vigilance Officer/ CFO/Competent Authority is required and this option of hiding the bid documents visibility can be configured accordingly, before the creation of tender on the portal.

Nodal Officer

Nodal officer is the key official who drives the implementation of the project in their respective state Department / Organization. He also creates users for his organization and is responsible for overall user management.

Create users

Nodal officers of each department within states will create users for respective department who would have the roles of tender creator, Tender Publisher, Tender Opener and Tender Evaluator as per the need.