Losing or damaging an important school certificate can feel stressful—but don’t worry, the Board of School Education Haryana (BSEH) has a well-defined process to help you obtain a duplicate or reissue certificate. Whether your certificate is lost, stolen, or you simply need an additional copy, the process is straightforward if you follow the right steps.
In this article, I’ll explain you everything—from eligibility rules to application steps and fee
structures—all based on the official instructions and manual issued by the
Board. you can check also on board website www.bseh.org.in.
Why You Might Need a Duplicate or Reissue Certificate
Life happens. Certificates can get:
- Misplaced
during shifting houses.
- Damaged
due to fire, water, or wear and tear.
- Stolen
or lost in travel.
- Needed
in multiple copies for job applications, higher studies, or government
verification.
Instead of panicking, you can simply apply online for a duplicate
(or reissue) certificate through the Antyodaya Saral Portal.
Important Rules to Know Before Applying
The Board has some strict guidelines you should be
aware of before submitting your application:
- Only
you can apply for your certificate – No one else can submit the
application or collect it on your behalf.
- Family
ID (Parivar Pehchan Patra) is mandatory – Without it, your online
application won’t be accepted.
- Applications
are online only – Forms or fees sent offline will not be processed.
- Certificates
are sent via registered post – Unless you pay extra to collect them by
hand.
- Reissue
timelines:
- First
copy → Issued within one month of submitting a complete, attested form.
- Second
copy → Requires an undertaking form stating the reason (lost,
stolen, destroyed).
- Third
copy → Requires FIR copy along with the undertaking.
- Fourth copy → Rare and issued only in special cases with Chairman’s approval.
Step-by-Step Process to Apply Online
Now let’s dive into the practical side—how exactly to apply
for your duplicate certificate.
Step 1: Download the Application Form
- Visit
the official website: www.bseh.org.in.
- Go to
the “Download” section.
- Get
the appropriate application form.
Step 2: Fill Out the Form & Paste a Photo
- Carefully
fill all required details:
- Exam
name
- Year
of passing
- Roll
number
- Full
name and contact details
- Affix
a recent passport-size photo in the given space.
Step 3: Get the Form Attested
Depending on your student category, the attestation
authority is different:
- Regular
students → Principal/Headmaster of the school from where you appeared.
- Private
students → Last attended school/college OR a Gazetted Officer if no
school attended.
- Open
school candidates (HOS) → Principal of any Govt. High/Senior Secondary
School in Haryana.
- D.El.Ed
/ HTET candidates → Must be attested by specific authorities as
mentioned in the instructions.
Step 4: Apply Through the Antyodaya Saral Portal
Here’s the part where many students get stuck. But don’t
worry—it’s simpler than it looks:
- Visit saralharyana.gov.in.
- Login
with your credentials.
- In the
search bar, type “Duplicate Certificate” and select the service.
- Enter
your Parivar Pehchan Patra (PPP) Number.
- Choose
your name from the list of family members.
- Generate
and enter the OTP sent to your registered mobile number.
- Fill
in the exam details (exam type, year, roll no., etc.).
- Upload
the attested application form (and undertaking form if it’s your
2nd or 3rd copy).
- Make
the online payment.
- Download
the acknowledgment receipt and keep it safe.
Fees for Duplicate or Reissue Certificates
The Board has a clear fee structure, which varies
depending on how many times you’ve requested a reissue:
- First
copy: ₹800 (by post) / ₹1000 (by hand)
- Second
copy: ₹1000 (by post) / ₹1300 (by hand)
- Third
copy: ₹1200 (by post) / ₹1500 (by hand)
- Fourth
copy: Issued only in rare cases with Chairman’s approval
Collecting the
certificate by hand costs extra but can save mailing delays.
Special Notes & Tips for Applicants
- Certificate
details are final → The Board will issue certificates exactly as per
their official gazette records.
- Corrections
are your responsibility → If any mistake is found in your form, the
Board won’t send reminders. You must resubmit a fresh application with
fees.
- Timely
follow-up → If you don’t receive your certificate within a month,
write to the Assistant Secretary (Certificate) or email at ascer@bseh.org.in with your
details (name, roll no., exam year, district, and fee receipt number).
- Hand
collection option → If you want to collect your certificate
personally, submit two passport photos, two photo IDs, and pay an extra
₹300.
- Other
State Applicants → If you’re applying from outside Haryana, you need
to submit two residence IDs and pay via Demand Draft.
Common Mistakes to Avoid
- Forgetting
to attach a passport-size photo.
- Getting
attestation from the wrong authority.
- Not
writing your address in your own handwriting.
- Submitting
an incomplete form and expecting corrections later.
- Missing
the undertaking form when applying for a second or third copy.
Conclusion
Applying for a duplicate or reissue certificate from BSEH
might seem like a lot of steps, but once you break it down, it’s very
manageable. The key is accuracy and attestation—if your form is
correctly filled, properly attested, and fee is paid, you’ll usually receive
your certificate within a month.
Think of it as a simple 3-step mantra:
Download → Fill & Attest → Apply Online.
If you follow this process carefully, you’ll have your duplicate certificate in hand without unnecessary delays.
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